Guide

Who can do what

Creating and editing shares

• Share titles: up to 30 Chinese characters or 90 English letters. Put the details in the summary.
• Space members can create shares on the site. The presenter is always themselves.
• Admins can create shares in the admin panel, pick any presenter, and create users if needed.
• The primary action is Create and publish, which lists the share on the space home and opens rating. You can also save a draft, visible only on the presenter’s My shares. Admins can also set Ended or Hidden.
• Rating opens as soon as a share is published. Drafts do not email invitees.
• Published shares automatically become Closed after 2 weeks from first publish (calendar days, not the session date). A draft starts the clock when it is published; backfilling a past session date will not close the share immediately. Hiding and republishing does not reset the window. The system checks hourly and also when the page is opened. Admins can close a share earlier. Closed shares are not reopened automatically.
• Presenters can delete their share within 4 hours (detail page or My shares). After that only an admin can delete it. Ratings and invitees are removed; emails already sent cannot be recalled.
• Presenters can edit the description only while Draft or Published, up to 3 times. Title, date, status, and rating invitees can only be changed by an admin.
• Leave Rating invites empty for no email; every space member can still rate. A list emails those people on publish; every member can still rate (presenters never rate themselves).
• You can attach slides, recordings, or docs. They appear above the summary on the detail page.

Rating rules

• Only Published shares still inside the 2 week window can receive new ratings. Closed, Draft, and Hidden cannot.
• You must be a space member. Presenters cannot rate their own session.
• The invite list only controls who gets email, not who can rate.
• Score all four dimensions (0–10). The composite uses admin-configured weights.
• Comments are optional, up to 500 characters. Tags are optional.
• You can edit a rating for 4 hours after the first save. Then it locks.

How email is sent

• Emails go out only when a share is Published and invitees are set. Saving a draft or leaving the list empty sends nothing.
• Mail is queued. Each person is emailed once per share.
• People added later who have not been notified are emailed while the share is still Published.
• Presenters do not receive a rating invite for their own share.
• When someone requests to join a space, the creator is emailed to review it. The applicant is emailed after approval or rejection.
• When a space is deleted, every member is emailed.
• If a space has “Email pending-rating reminders” on (the default), invitees who still have unrated shares are emailed on weekdays at 10:00. Reminders start 5 calendar days after first publish and stop when they have rated or the window ends. The daily collaboration webhook digest is unchanged.
• If a space has a collaboration webhook, new shares, the morning open-ratings digest, join request / approval / rejection / cancellation, and space deletion are posted to that space’s own URL.
• Admin registration invites email a link valid for 24 hours. Public registration is controlled in settings.

Visibility

• A space can be Members only or Public. Members only: details, annual report, and ratings are for members; others see the join gate. Public: anyone can browse; rating still requires joining.
• The space home and annual report only list Published and Ended shares.
• Draft and Hidden stays invisible even if you can browse the space. The presenter and admins can open the detail page.
• Whether rater names are shown is chosen by the space creator when editing the space. Site admins always see names.